레이블이 What Is a Write Off인 게시물을 표시합니다. 모든 게시물 표시
레이블이 What Is a Write Off인 게시물을 표시합니다. 모든 게시물 표시

2013년 11월 26일 화요일

About 'accounts receivable written off'|Accounting For Oracle Receivables







About 'accounts receivable written off'|Accounting For Oracle Receivables








               Sentara               Healthcare,               a               premier               not-for-profit               health               care               provider               in               southeastern               Virginia               and               north               eastern               North               Carolina,               needed               a               disciplined               approach               to               solve               its               accounts               payable               issues               and               all               around               financial               supply               chain.

Much               like               Lawrence               Sports,               Sentara               Healthcare               did               not               have               set               process               in               place               for               controlling               its               accounts               payable               department.

Rather               than               having               a               game               plan               laid               out               for               the               year,               complete               with               plans               for               emergency               situations,               it               operated               on               a               month-to-month               basis,               with               a               "as               it               comes               up               strategy".

After               much               deliberation,               Sentara               selected               to               outsource               its               accounts               payable               (AP)               to               Xign,               which               would               apply               Six               Sigma               principles               in               order               to               streamline               operations               and               proactively               monetize               early               payment               discounts               by:               

               •               Measuring               and               monitoring               AP               processes               to               improve               managerial               effectiveness.
               •               Compressing               accounts               payable               cycle               time.
               •               Reducing               invoice               defects               by               more               than               70%.
               •               Reducing               manual               touch               points               through               electronic               workflow.
               •               Significantly               increasing               early               payment               discount               capture.
               •               Tightening               process               controls               and               increasing               visibility               to               liabilities.
               One               of               the               best               ways               to               ensure               a               more               proficient               accounts               payable               department               is               to               outsource               it               to               well               established               companies               such               as               Complete               Controller               .

According               to               Sentara's               Director               of               Finance               Operations,               Linda               Horton,               "Sentara               targeted               accounts               payable               for               business               process               improvement               because               of               the               dramatic               payback               potential…               We               chose               Xign               because               it               is               clearly               the               best               equipped               to               improve               our               process               capability               in               support               of               our               Six               Sigma               quality               objectives.

Xign               will               help               us               achieve               new               levels               of               efficiency               and               maximize               our               early               payment               discounts               while               improving               financial               control."
               Xign,               who               has               a               track               record               of               reducing               financial               settlement               costs               by               more               than               50%,               provides               the               ultimate               solution               for               Sentara's               flailing               AP               department.

Xign               shifts               the               old               accounts               payable               routine               from               paper               format               to               electronic,               by               servicing               everything               from               transmissions               of               purchase               orders,               invoices,               and               payments               all               via               the               Internet.

By               accelerating               the               settlement               cycle               and               optimizing               working               capital               to               benefit               both               buyers               and               suppliers               with               real-time               transaction               visibility,               delivery               of               detailed               remittance               information               with               every               electronic               payment               and               no               transaction               fees               (Xign               Press               Release,               2005).
               Efficiency               and               cost               effectiveness               often               take               a               back               seat               in               the               AP               process,               while               companies               scramble               to               establish               policies               which               ensure               compliance.

It's               time               organizations               such               as               Lawrence               Sports               look               for               ways               they               can               save               time               and               money               to               improve               their               bottom               line.
               Manual               invoice               processing               is               an               extremely               time-consuming               and,               therefore,               costly               process               that               involves:
               Checking               invoices               against               the               purchase               orders.

Making               sure               the               price,               quantity,               and               goods               match               thePOand               all               the               information               on               the               invoice               is               correct.

Determining               the               proper               approver               and               routing               the               invoice               to               that               person.

Tracking               the               invoice               to               ensure               comes               back               in               a               timely               manner.

Inputting,               coding,               and               reviewing               the               invoice               when               entering               it               into               the               accounting               system.

By               automating               the               process,               companies               can               greatly               reduces               the               time               it               takes               to               process               an               invoice.

In               most               cases               it               can               be               taken               down               from               several               weeks               or               months               to               a               matter               of               days.

Once               an               invoice               is               available               electronically,               it               can               automatically               be               matched               against               the               order               and               routed               for               payment               and               sent               to               the               AP               department               for               processing.

Technology               also               automates               the               processing               of               periodic               or               contract-based               purchase               invoices.

When               technology               like               this               is               fully               implemented,               most               invoices               no               longer               require               human               intervention.

"Since               the               workflow               is               automated               and               the               bulk               of               the               invoices               are               handled               by               the               system,               the               AP               department               is               now               just               dealing               with               exceptions,               which               frees               up               their               time               to               be               more               strategic"               (Kaskinen,               2007).
               Safety-Kleen
               Safety-Kleen,               a               leading               waste               management               company,               was               overpaying               for               its               AP               process               and               was               unable               to               gather               real               time               information               on               its               return               on               investments.

Needing               to               improve               on               its               overall               financial               management               and               leave               more               time               for               strategic               design               and               implementation,               Safety-Kleen               decided               to               outsource               invoice               processing               to               BancTec.

"BancTec's               BPO               service               offering               allowed               Safety-Kleen               to               benefit               from               BancTec's               leading               edge               technology               on               a               per               transaction               basis,               allowing               us               to               see               a               true               ROI               immediately,"               said               Wayne               Flake,               Safety-Kleen               vice               president               of               IT               Applications.
               "The               cost               to               process               paper               invoices               is               high               in               terms               of               manual               activity               required               at               every               stage,               high               potential               for               mistakes,               missed               discounts               and               late-payment               penalties".

BancTec's               AP               solutions               and               services               enabled               Safety-Kleen               to               increase               the               cost-efficiency               of               its               large               invoice               volumes,               simplify               their               regulatory               compliance               and               improve               the               allocation               of               time               spent               among               financial               managers               (Business               Wire,               2006).
               Even               extremely               organized               paper-based               account               payable               systems               have               a               lot               of               opportunities               for               problems.

These               include               "lost               or               misplaced               invoices;               incorrect               manual               data               entry;               time               lost               sorting               and               filing               paper,               or               trying               to               locate               matching               purchase               orders"               (Business               Wire,               2006).

This               all               adds               up               to               slower               processing,               which               can               directly               impact               a               company's               financial               reputation               with               both               partners               and               suppliers.
               Labor               costs               for               skilled               staff               can               be               extensive,               so               adding               manpower               to               the               problem               is               not               a               viable               solution.

There               are               even               more               costs               and               time               incurred               in               the               filing               and               storage               of               these               documents.

By               automating               these               systems               it               keeps               management               away               from               the               time               consuming               paper               trails               and               allows               for               more               focus               on               important               and               immediate               tasks.
               The               goal               for               Safety               Kleen,               as               it               should               be               for               all               companies,               is               to               develop               what               is               known               as               "lights-out               accounting".

The               idea               is               when               everyone               goes               home               at               the               end               of               the               day,               the               AP               system               keeps               on               working.

With               the               technology               now               available,               productivity               gains               as               high               as               1,000%               have               been               realized,               helping               to               turn               AP               into               a               profit               generating               machine               rather               than               cost               generating.

According               to               Andrew               Bartolini,               Research               Director               of               Aberdeen,               "A               very               deliberate               plan               is               required               to               effectively               transform               an               antiquated               A/P               department               into               an               efficient               '21st               century'               function.

Enterprises               automating               the               function               see               almost               instant               savings,               while               those               outsourcing               their               A/P               operations               see               an               additional               8%               in               overall               savings"               (Aberdeen,               2007).

"Given               the               compelling               evidence               of               ROI               from               account               payable               automation,               it's               not               a               case               of               if               you'll               ever               be               able               to               turn               the               lights               out,               but               whether               you               can               afford               not               to"               (Goodwin,               2006).
               The               foundation               of               accounts               receivable               is               the               way               credit               and               collection               policies               are               managed.

In               an               uncertain               economy               strict               policies               must               be               enforced               to               shorten               the               collection               period               and               minimize               risk.

Stricter               policies               could               cost               Lawrence               Sports               some               sales               opportunities               but               it               will               improve               the               bottom               line               as               they               lower               collection               costs               and               bad               debt               losses.

There               are               10               steps               companies               needs               to               take               in               renovating               its               accounts               receivable               process.
               "1.

Establish               written               credit               policies               that               cover               terms               of               sale,               credit               approval,               credit               limits,               new               accounts,               change               in               credit               status,               authority               to               override               credit               policy               and               communication               procedures,               particularly               with               sales               personnel               and               customers.
               2.

Investigate               credit               applications               carefully.

Obtain               at               least               three               credit               references               and               review               them               thoroughly.
               3.

Once               credit               limits               and               terms               are               established,               enforce               them.
               4.

Be               consistent,               firm,               and               tough.

Be               willing               to               say               "no."
               5.

Regularly               examine               the               credit               status               of               large               accounts.

This               is               where               many               dealers               were               burned               in               recent               years.
               6.

Collection               starts               with               timely               billing.

Prompt               billing               is               essential               to               accounts               receivable               turnover.
               7.

Determine               the               health               of               your               receivables               by               preparing               a               monthly               Aged               Trial               Balance               identifying               your               accounts               and               their               status.

Calculate               the               percentages               in               each               column,               current               and               past               due,               and               set               targets               to               reduce               those               percentages               of               aging               receivables.
               8.

Observe               trends               in               the               age               of               your               receivables               and               re-examine               all               accounts               that               are               consistently               past               due.

Can               you               identify               a               common               factor               to               watch               for               in               new               accounts?
               9.

Establish               a               collection               program               to               ensure               that               regular,               persistent               follow-up               begins               soon               after               maturity.

The               best               way               to               keep               a               receivable               out               of               the               90-day               column               is               to               keep               it               out               of               the               60-day               column.
               10.

Assign               responsibility               and               authority,               and               keep               sales               people               informed,               notifying               them               when               no               further               orders               will               be               accepted"               (Kuhn,               2006).
               Along               with               the               plans               for               improving               the               internal               A/R               and               A/P               process,               companies               must               also               negotiate               with               other               banks               for               funding               options,               lines               of               credit,               etc…               Having               a               single               line               of               credit               with               Central               Bank               with               no               other               alternatives               could               be               disastrous.

Many               banks               have               several               different               funding               options               which               can               help               with               a               variety               of               situations.

These               must               all               be               explored               (Fiscus,               2007).
               Implementation               of               this               plan               will               be               difficult               because               it               not               only               completely               renovates               how               things               are               currently               being               done               but               must               overcome               the               unavoidable               hit               to               morale               which               is               going               to               happen.

Managed               properly,               however,               implementation               of               the               plan               will               be               a               success.

This               starts               with               the               executive               team               deciding               they               are               all               onboard               and               supportive               of               the               direction               Intersect               Investments               is               headed.

Delegation               from               the               CEO               to               the               executive               team               comes               next.

This               must               be               done               so               everyone's               job               is               clear               and               concise               so               the               resources               such               as               people,               money,               and               equipment               will               not               be               fought               over.

A               big               obstacle               to               overcome               in               this               process               is               the               issue               of               time               as               decisions               need               to               be               made               in               2               or               3               weeks.
               Communication               from               beginning               to               end               is               detrimental               to               the               success               of               this               operation.

When               several               plans               need               to               be               implemented               at               the               same               time               it               can               become               difficult               to               maintain               focus.
               In               1986               IBM               was               being               attacked               by               attacked               by               its               competitors               in               their               mid-range               of               family               computers.

A               major               project               which               was               developed               to               out               perform               the               competitors               had               to               be               canceled               due               to               the               size               and               cost               of               the               project.

Infighting               between               several               fractions               had               begun               to               break               out               as               everyone               seemed               to               have               a               plan               and               a               legitimate               claim               for               funding               before               someone               else,               however,               IBM               did               not               have               the               capital               to               fulfill               everyone's               request.

IBM               had               to               come               up               with               a               plan               to               satisfy               everyone's               needs               on               a               limited               budge.

One               of               the               biggest               quandaries               the               company               found               it               in               was               people               were               committing               to               their               piece               of               the               puzzle               without               any               understanding               of               how               their               actions               affected               the               company               as               a               whole.

Even               though               plans               for               many               of               the               smaller               pieces               were               in               tact,               showing               how               the               final               result               of               all               these               little               plans               would               be               success               proved               very               difficult.
               "Victor               Tang,               who               was               in               charge               of               planning,               and               Emilio               Collar,               who               oversaw               market               analysis…               viewed               this               struggle               as               an               issue               fundamental               to               strategic               decision-making,               one               only               compounded               by               the               vast               complexity               of               global               markets.

It               simply               begged               for               a               more               rigorous               and               systematic               process.

So               together               they               embarked               on               an               approach               for               setting               priorities               as               the               basis               for               allocating               resources…               To               their               way               of               thinking,               the               only               way               to               make               sound               decisions               for               allocating               resources               was               to               create               a               priority               ranking               for               each               and               every               one               of               the               line               items               themselves."
               Collar               discovered               a               model               for               helping               IBM               make               their               priority               setting               decisions               which               would               allow               them               to               take               any               number               of               criteria               into               consideration               and               make               a               very               complex               situation               more               workable.

The               process               IBM               used               was               called               the               Analytic               Hierarchy               Process               (AHP).
               "…as               part               of               AHP,               you,               the               decision               maker,               get               to               build               the               hierarchy.

You               establish               the               goal,               the               criteria,               and               the               options.

In               so               doing,               you               can               actually               bring               ideas,               anecdotal               experience,               even               emotion               into               the               process.

It               allows               you               to               quantify               judgments,               even               subjective               ones.

It               also               forces               you               to               consider               the               interdependencies               of               your               criteria               to               meet               your               goals…               All               this               had               very               real               consequences.

In               the               past,               we               would               sometimes               chase               markets               simply               because               some               highly               placed               executive               decreed               we               should.

Usually               these               decrees               were               based               on               an               anecdotal               experience               with               a               particular               customer               or               industry.

But               with               our               priority               ranking               in               hand,               it               became               easier               to               fend               off               such               unjustified               dictates.

…               For               the               first               time,               we               could               confidently               articulate               what               businesses               we               were               in               and,               more               importantly,               which               ones               we               were               not.
               The               implementation               of               AHP               and               the               allocation               of               resources               that               followed               resulted               in               one               of               the               most               successful               computers               in               IBM               history,               the               IBM               AS/400.
               Understanding               what               your               company's               goals               and               objectives               are               and               how               to               rank               these               in               a               rational               and               objective               manner               of               importance               is               necessary               for               staying               on               track               in               obtaining               the               objectives.

Resources               for               any               company               are               limited               and               if               they               are               not               allocated               properly               to               the               sources               which               meet               your               company's               objectives               then               chaos               and               infighting               can               become               out               of               control               leading               to               a               severe               loss               in               profits               (Silverlake               Project,               2005).
               With               this               in               mind               Michael               K.

Allio,               a               business               strategy               consultant               for               many               Fortune               500               companies,               suggestions               10               key               steps               to               successful               implementation.
               1.

Strategy               must               be               broken               down               in               basic               terms.

Nothing               can               be               left               for               guess               work.


               2.

A               common               language               must               be               established.

The               metrics               for               how               each               aspect               will               be               measured,               the               major               milestones,               resources               required,               and               critical               issues               must               be               clear.


               3.

People               have               different               skill               sets.

It               is               the               CEO's               job               in               this               case               to               delegate               responsibilities               according               to               the               executive               teams'               strengths.


               4.

All               aspects               must               be               measurable               in               straightforward               quantitative               and               qualitative               metrics.


               5.

This               is               a               long-term               project               and               while               short-term               goals               have               to               be               focused               on,               the               long-term               goals               may               not               be               compromised.


               6.

Everyone               involved               in               the               implementation               process               must               be               conscious               of               using               action               rather               than               passive               words.

Example;               "we               are"               instead               of               "when               we".


               7.

A               common               format               needs               to               be               used               for               communications.

This               will               be               easier               once               the               web-based               infrastructure               is               in               placed               so               this               must               be               top               on               the               priority               list.

Another               format               will               have               to               be               used               until               it               is               in               place               though.


               8.

Regular,               time               limited,               structured               meetings               must               take               place               to               keep               all               players               involved               informed.


               9.

The               budget               needs               to               accommodate               the               strategy               not               the               other               way               around.


               10.

The               CEO               must               be               all               over               every               aspect               of               the               process.

He               cannot               assume               anything               (Allio,               2005).
               There               are               three               main               goals               of               this               operation               which               the               success               will               be               measured               by.
               Increase               sales               diversity               by               40%               within               9               months.

Decrease               in               accounts               payable               costs               and               time               spent.

Decrease               collection               time               down               to               the               current               industry               standard               of               32               days.

By               the               benchmarking               done               and               ideas               presented,               companies               can               get               back               to               progressing               rather               than               sitting               idle               while               it               gets               pushed               into               bad               situations               which               spin               out               of               control.

Increasing               sales               diversity               will               allow               more               room               for               error               if               one               company               were               to               default               on               its               payments.

By               decreasing               the               time               spent               on               accounts               payable,               allows               more               time               for               focusing               on               unforeseeable               problems               which               suddenly               arrive.

The               combination               of               both               of               these               allows               more               strict               negotiations               with               accounts               receivable               so               A/P               doesn't               have               to               suffer.
               References
               Allio,               M.

K.

(2005).

The               Journal               of               Business               Strategy.

Boston:               2005.

Vol.26,               Iss.

4;               pg.

12,               10               pgs
               Business               Wire.

(2006).

Safety-Kleen               Selects               BancTec               for               Accounts               Payable               Solution.

Retrieved               Saturday,               May               05,               2007               from               http://www.allbusiness.com/human-resources/workforce-management-hiring-recruiting/3981916-1.html
               Call               Center               Times.

(2002).

Call               centers               adjust               approaches               to               finding,               keeping,               and               paying               workers.

Retrieved               May,               12,               2007               fromhttp://www.callcentertimes.com/news/2002nov.pdf#search='call%20center%20times%202002%20pay%20bonus
               Goodwin,               B.

(2006).

Cutting               the               Paper               Chase               in               the               Accounts               Department.

Hutton:               2006.

Vol.27,               Iss.

6;               pg.

36,               3               pgs
               Kaskinen,               J.

(2007).

Seeking               Best               Practices               in               Accounts               Payable.

Montvale:               March               2007.

Vol.88,               Iss.

9;               pg.

46,               6               pgs
               Kuhn,               B.

(2006).

Effectively               managing               your               accounts               receivable.

Office               World               News,               May/June               2006.Kreitner,               R.,               &               Kinicki,               A.

(2004).

Organizational               Behavior.New               York:               McGraw-Hill.
               Levitan,               B.

(2006)               Improving               Customer               Loyalty               Through               Proactive               Communications.

Retrieved               August               12,               2006               http://www.callcentertimes.com/news/article.asp?pg=art&a=120
               McShane,               S.

L.,               &               Von               Glinow,               M.

(2004).

Organizational               behavior:               Emerging               realities               for               the               workplace.New               York:               McGraw-Hill.
               Silverlake               Project.

(2005).

Transformation               at               IBM
               Xign.

(2005),               Sentara               Healthcare               Selects               Xign               To               Automate               Accounts               Payable               Operations               Xign               Service               Enables               Leading               Healthcare               Provider               to               Extend               Six               Sigma               Methodology               to               Key               Corporate               Finance               Function.

Retrieved               Sudany,               May               06,               2007               from               http://www.xign.com/comp_news_081505.html






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accounts receivable written off
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accounts receivable written off
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accounts receivable written off
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accounts receivable written off
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